Enterprise Content Management
IntelliSite™ is a web-based enterprise content management solution designed to help organizations control, share, and quickly access any form of content in a secure and highly scalable environment. Organizations can more effectively leverage their information assets to improve worker productivity, increase customer satisfaction, and better manage compliance requirements.
IntelliSite™ delivers a high-performance electronic storage platform to manage an organization’s most important information assets:
Powerful Search and Find Features. With IntelliSite’s powerful search & retrieval functionality, you can have all company records and documentation indexed and text searchable to easily and securely get the right information you need — when and where you need it. Scanned and electronic text in your documents automatically becomes text searchable once uploaded into IntelliSite™ giving you unprecedented speedy access and forever transforming how you do business. Documents can be organized and secured and organized in traditional folder hierarchies and indexed with collaborative tags and/or metadata to enhance efficiency and reporting. Legacy paper documents and records can also be scanned and filed, and become searchable in the process.
Anytime, Anywhere Access. Any authorized system user with a computer and internet access can view, edit, and manage files on IntelliSite™. There is no special software to install and security is managed on a user ID level with 128-bit SSL encryption.
IntelliSite™ electronic search and retrieval helps organizations increase efficiency, improve worker productivity, and maintain compliance:
Automate Your Business Processes. IntelliSite™ electronic workflow enables organizations to automate key business processes — leading to greater efficiencies, increased productivity, and improved organizational scalability. The electronic workflow functionality integrated into IntelliSite™ automates the collaboration and assignment of tasks to accelerate the completion of critical business decisions. Document routing rules are configured which include the route each document takes upon entering the workflow based on index data. At each step in the workflow, decisions are made which determine the next step in the process. At each step, users have the ability to create notes that travel with the document as it is processed. Users are assigned tasks that need to be completed and are notified of the task via email and with an entry in their task list. Documents can enter a workflow either as a result of scanning the document, importing of application documents, the creation of an electronic form, or through manual assignment.
IntelliSite™ electronic workflow helps organizations increase efficiency, improve worker productivity, and scale more effectively:
Manage Transactional Forms More Effectively. IntelliSite™ e-Forms is a cost-effective, high-performance service that enables organizations to move away from antiquated paper systems or inefficient automated forms processing systems to an Integrated Forms Management solution. IntelliSite™ e-Forms is an integrated component of IntelliSite™ and offers a complete, end-to-end, sophisticated e-Form management system with tracking, version control, audit trail, and routing capabilities.
IntelliSite™ e-Forms allows you to create and store a library of on-demand forms to automate the creation, distribution, and filing of transactional forms. These templates can be configured as Word, HTML, or XML documents. To create a form within the system, data from the IntelliSite™ database or from external data sources can be merged into the form. The created forms can be routed down a workflow for completion or printed. The printed forms include a unique document ID barcode generated by the system and placed on the form. This allows completed forms to be tracked and auto-scanned into the system by reading the barcode. IntelliSite™ e-Forms also has the ability to integrate with existing forms creation applications. These forms are passed through IntelliSite™ prior to printing which places the ID barcode on the form for auto-scan input into the system.
IntelliSite™ e-Forms helps organizations increase efficiency and improve worker productivity:
Make Better Business Decisions, Faster. IntelliSite™ offers real-time reporting that provide managers with powerful information for more informed decision-making. Effective dashboard or scorecard reporting allows management to set goals, targets, checks, and balances and continuously monitor trends and key performance metrics. These metrics may include cost, time, requirements, risk, customer satisfaction, sales revenues, or other measures critical to management. IntelliSite tracks these metrics by capturing key data at every step in a business process. Further, data sources that reside outside of IntelliSite™ can be integrated into the IntelliSite™ reports as necessary.
Beyond macro level reports, IntelliSite™ empowers users to drill down further into detailed data and slice information into parameters as required by such variables as department, geographic region, dates, cost centers, etc. In addition, IntelliSite’s built-in security framework provides role-based user privileges for proper access control of reporting.
IntelliSite™ reporting helps organizations improve business performance: